As you plan your outdoor soirée or fairytale wedding, there are a few important items to consider.

THE WEATHER & SUN PLACEMENT

Although there may be some variation, visit the Farmer’s Almanac or ask your venue director about the general temperature and conditions for the time of year you’ve chosen. Also visit www.sunrisesunset.com to check the estimated daylight to coordinate the itinerary and ideal set-up/logistics to ensure the most comfort and best photo ops for you and your guests.

THE SETTING & ELEMENTS

Whether at the beach or poolside, or on the lush lawn of a golf course or botanical garden, it is pivotal to take note of possible wind, bugs and critters, and the grounds you and your guests will be celebrating upon.

Ensure that: your guests are informed of appropriate footwear and attire, and that centerpieces, glass frames, and candles, etc. are heavy enough to sustain possible winds or heavy breezes. Make sure linens will not be flying high to expose ugly table legs, and any arch, columns or chuppah plus flowers/fabrics are securely fastened and/or anchored, tables and equipment will not sink into mud or grass, and that your guests have a restroom nearby and will not be traipsing along in the dark.

If you’re dining alfresco, ensure that your food has proper coverings, hot boxes, and sterno/warmers. You can blend citronella candles into décor to fend off flying insects and use eco-friendly, biodegradable décor, and even incorporate a practical guest favor into your table offerings, including a program fan or sunscreen, flip flops for a sandy area, or a blanket for a cool evening. Scour Pinterest for ideas!

SOUND & MUSIC

Outdoors, the acoustics, waves, and frequencies will vary from that of an indoor venue. Hire a professional sound technician or a DJ who has played outdoors before to ensure that guests will be able to chuckle when the officiant tells a joke, cry when you exchange your vows, and that the sounds of the cocktail music and other festivities are not heard too far, to where you’re angering nearby residents or breaking noise ordinances. Check all music and sound policies with your venue prior to your wedding date, as securing a permit may be required. 

POSSIBLE RENTAL REQUIREMENTS

When planning an outdoor function, it's crucial to have a plan A, B & maybe even C in case of eventualities or weather. The following items may be necessary to help ensure a beautiful (and comfortable) affair: tenting with or without a liner/draping, walls, lighting, heating, luxury lavatories, a dance floor, trash receptacles, and a generator.

Cheers and happy planning!